Senior Executive Assistant to the CEO
Posted 1 day ago by Point 13 Jobs
£37,500 Per year
Outside
Hybrid
High Wycombe, England, United Kingdom
Summary: The Senior Executive Assistant to the CEO at Embrace the Middle East is responsible for enhancing governance and supporting the CEO through effective organizational and administrative tasks. This role requires strong insight, organizational skills, and governance expertise to facilitate leadership and ensure compliance with various regulations. The position involves managing the CEO's schedule, coordinating board meetings, and supporting project-based work, all while aligning with the charity's Christian mission. The role offers a flexible working arrangement and a two-year fixed-term contract with potential for extension.
Key Responsibilities:
- Supporting the CEO in enabling effective governance by the Board of Trustees.
- Coordinating the annual Board and committee calendar, including residentials.
- Maintaining action logs and decision trackers, monitoring progress and supporting timely follow-up.
- Supporting compliance with statutory, regulatory, and internal governance requirements.
- Proactively managing the CEO’s diary and inbox, preparing for meetings and engagements.
- Booking UK and overseas travel, accommodation, and itineraries, and managing expense claims.
- Drafting and proofing updates, emails, and letters for internal and external audiences.
- Supporting project-based work and providing fundraising and communications support.
- Assisting with governance-related processes, such as Trustee onboarding and training coordination.
Key Skills:
- Proven experience supporting a CEO or senior leader in a high-demand role.
- Experience coordinating Board or committee governance, including agendas and minute-taking.
- Strong judgement, confidentiality, and upward management skills.
- Advanced Microsoft 365 skills (Outlook, Teams, SharePoint, OneNote, PowerPoint, Excel).
- Exceptional organisational skills and attention to detail.
- A proactive, anticipatory working style with confidence to influence senior stakeholders.
- Experience advising on governance processes and best practices.
- The ability to build clear, reliable systems and workflows across teams.
- Skilled in project support, planning, and execution within constraints.
- Committed to the Christian mission and values of the charity.
Salary (Rate): £37,500 yearly
City: High Wycombe
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: outside IR35
Seniority Level: Senior
Industry: Other
Embrace the Middle East – a Christian development charity working to transform lives and restore the dignity of the most excluded and marginalised communities – is seeking a Senior Executive Assistant to the CEO with insight, organisational skills and governance expertise to make a real impact by enabling strong leadership.
Key Responsibilities
- Supporting the CEO in enabling effective governance by the Board of Trustees, ensuring meetings are well planned, documents are circulated in a timely manner, and minutes are accurate and impartial.
- Coordinating the annual Board and committee calendar, including residentials.
- Maintaining action logs and decision trackers, monitoring progress and supporting timely follow-up to strengthen accountability and assurance.
- Supporting compliance with statutory, regulatory, and internal governance requirements, including Charity Commission and Companies House expectations, safeguarding, data protection, and confidentiality.
- Proactively managing the CEO’s diary and inbox, with strong preparation for all meetings and external engagements.
- Booking UK and overseas travel, accommodation and itineraries, and managing expense claims.
- Drafting and proofing short updates, emails and letters for internal and external audiences.
- Supporting project-based work and providing fundraising and communications support with the delivery of supporter events.
- Assisting with governance-related processes, such as Trustee onboarding, induction materials, training coordination, and annual governance reviews.
Skills and Experience
- Proven experience supporting a CEO or senior leader in a high-demand role.
- Experience coordinating Board or committee governance, including agendas, papers, minute-taking and action tracking.
- Strong judgement, confidentiality and upward management skills.
- Advanced Microsoft 365 skills (Outlook, Teams, SharePoint, OneNote, PowerPoint, Excel).
- Exceptional organisational skills, attention to detail and the ability to manage multiple priorities.
- A proactive, anticipatory working style with the confidence to influence senior stakeholders.
- Experience advising on governance processes and best practice.
- The ability to build clear, reliable systems and workflows across teams.
- Skilled in project support, planning and execution within scope, time, and budget constraints.
- Committed to the Christian mission, vision and values of the charity, either as a practising Christian or as someone supportive of and sympathetic to Embrace’s faith-based ethos.
Benefits
- Remote and flexible working arrangements.
- Pension, with the option to join from day 1 (maximum employer contribution of 10%).
- 32 days’ holiday, including a day off for your birthday.
- Access to a retail discount portal.
- Life assurance at 3x salary.
- Employee assistance programme offering confidential counselling and legal and financial advice, available 24/7, all year round.
- Training and development programmes.
- Commitment to staff health and wellbeing.
Salary: £36,000 – £37,500 + £312 annual home-working allowance.
Contract: Full-time, two-year fixed-term contract with the potential to extend.
Location: High Wycombe / hybrid (minimum one day per week in the office, with flexibility).
Closing date: 5.00pm on 12 March 2026.